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How to Choose Your Project Management Platform?

Do you want to manage your projects using the best project management platform? Your project management process can make or ruin your business. Companies use appropriate strategies to plan and develop their projects. But, just as it is critical to sharpen the axe before cutting the wood. it is equally necessary to simplify the methods used in your project scheduling to meet project deadlines.

What is Project management software?

A project management platform may provide a comprehensive solution to all of your project management requirements, from planning to execution. It enables you to manage time, money, documents, resources, personnel, clients and stakeholders, reports, bills, and more from a single platform. In addition, there are several online project management software available to assist you in managing your task. These programs manage various parts of your daily job, from an essential to-do list to a complete bug-tracking solution.

In this post, we will guide you through how to choose the best Project management software. How do we determine which project management software is most suited to your requirements? After all, the software you use to help you with your work should not make you work harder to access it. Instead, it should be simple to grasp and apply to your tasks, as well as intuitive and user-friendly.

What Factors Should You Consider When Choosing a Project Management System

Cloud vs. on-premise software: 

While cloud software is becoming more common. You may still have particular business requirements that force you to consider on-premise software. However, if you don’t have a clear requirement for on-premise software, cloud software. Is almost likely the way to go because it is quick and easy to set up, as well as cost-effective.

Functionality: 

Task management, resource assignment to tasks, employee effort monitoring, and analytics on the data relevant to these processes are some of the startup business operations. You may need to automate if you run a professional services firm. In addition, collaboration tools are very vital for quick communication with consumers and staff these days.

Customizability and scalability

You need to know that as your company expands and your project load grows. The software will keep up and handle your growing demands. Customizable features are also essential because no two teams or businesses are similar.

Integrations

The project management tool you select must connect to, integrate with, and work efficiently with the rest of your software stack. Verify that a solution integrates with your existing systems before adding it to your shortlist.

Customer service

Bugs and downtime may significantly impact your team’s ability to meet deadlines. therefore, you should know what kind of customer assistance the vendor provides. For example, do they provide support full day, seven days a week, or can they simply help you on specific days?

Budget: 

How many people do you expect to utilize the project management software in your company? This will be a key factor in deciding how much you’ll have to spend. Typically, the first few users are free, and the subsequent users are charged. Cloud project management systems are often billed monthly. making it simple to test to evaluate whether it meets your needs for a few months.

Must-Have Features Of Project Management Software

Ease Of Use

First of all, make sure that every single piece of software you choose is simple to operate. Although it should go without saying, some programs are quite complex, requiring many days of training for users. The greatest product for you will be simple to use and appropriate for your team. Many programs provide free trials so you can test how the software works before deciding to purchase it.

Dashboards

Dashboards are the heart of every project management tool giving users a 360-degree picture of project progress at the team, individual, and department levels. They contain up-to-date and easy-to-understand key performance indicator (KPI) data, milestone trackers, progress reports, and a wealth of additional information.

Templates

Unless you want to develop new processes, deadlines, and automation from the start, templates are an essential project management feature. This tool lets you build custom template projects, task lists, workflows, and tasks for comparable projects with the same structure.

External Sharing Capabilities

Sharing your ideas and responsibilities with coworkers is one thing. But you may also search for features that allow you to share project data with others outside your organization. When working with contractors and other third parties, this is extremely important. 

Reporting in Real-Time

Find a product that offers real-time reporting to save yourself some time. This will gather information from various parts of the open-source project management software. Also, generate reports representing the project’s current state.

Task Dependencies

The connections between tasks are known as task dependencies. For example, when one activity requires the completion of one or more other activities in a specific order before it can be labeled complete. This aids in the creation of valuable and relevant project workflows.

Security

With more experts emphasizing the significance of data privacy and countries worldwide developing data security policies. Your open-source project management software shouldn’t put your startup business at risk. Once you’ve decided on a project management tool. You’ll want to ensure that your company’s and customers’ information is kept safe.

As a result, the project management software should adhere to your country’s legislation and prevent data breaches. In addition, every interaction recorded in the tool must be saved in a secure cloud database. That unauthorized individuals cannot access and does not expose any confidential information about your firm.

Final Thoughts

We believe that this comprehensive step-by-step tutorial will be extremely useful in analyzing and selecting an ideal project management system. 

Finally, you must choose which of the criteria are most essential to you. Because there are so many options available to pick from. It’s critical to make the best decision for your organization and employees.

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